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Periodical Procedure and Ongoing Maintenance

Step One: Voyager Acquisitions

When you first receive periodicals, remove all the postal packaging and plastic. Make sure you check that everything is addressed to the Library in some way: the name of the cataloger, to the library in general, past employees. Some periodicals will send free copies even though we do not subscribe to them- these should be discarded. Once you have done that sort your periodicals into three groups:

  1. Newspapers (for instructions on these see side panel)
  2. Library Conference room periodicals (with a few exceptions that are noted in the side panel, these do not get checked in)
  3. Regular Periodicals

This box only deals with the check in procedure for the Regular Periodicals. Take these and put them on your desk, and then open the Voyager Acquisitions application on your computer. The Icon looks like this:  

Log in with your WIT credentials, then go to the side bar on the left and click on Check in. Then click on Serials check in. A search bar will pop up, into which you should type in the name of the periodical you wish to check in. For this example, lets use the Architectural Record.

Your screen should look like this:

You will notice that two records pop up- one is for WIT and one is for another Fenway school. Voyager will not allow you to edit another school's record, so make sure you select the entry labeled WITEBSCO, as I have done in the screen above. Read any notes that come up as they may tell you special information about where the periodical goes, or treat the record specially. An example of this is the Periodical El Croquis- this periodical goes straight to the cataloger after check in as it gets a unique barcode. 

Once you are in the WITEBSCO record, you will see a list of issue information pop up. These are predicted incoming issues or past issues that never got checked in.

  • If you find the correct predicted issue, you may select that without any changes.
  • If there is an almost correct issue choice, select that one and click on change issue.
  • If none of the predicted issues look right you will need to click the Add issue button. This will allow you to enter the issue's volume, number, and date information either before or after the record you have highlighted. For example, in the screen capture above I have v. 209 no. 11 selected. You could add the new issue either above or bellow that. 

Once you have either added a new issue, changed an existing one, or found the correct predicted issue, highlight it and click the Accept button. This will take you to this screen.

 

Once here you will check the red box next to the issue you wish to check in and click the receive button below. After that your Periodical is all checked in!

 

NOTE: If you would like to double check the formatting of your added or changed issue, simply click the History button and it will show you all past entries for the periodical for you to compare. To exit history, simply click on the serials check in button and you will return to the check in screen.