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Exhibits in the Library: Information for Exhibitors

Exhibit Guidelines

The Guarracino Family Gallery in the Douglas D. Schumann Library & Learning Commons provides a wonderful space where Wentworth students, faculty and staff can publicly exhibit project work, art and scholarship. Gallery exhibits also provide an excellent opportunity for faculty and students to partner with the Library to engage in collaborative projects.

Exhibits are primarily held to promote the work of the Wentworth community and the educational activities of campus organizations. Exhibits may also be held to contribute to the discussion of important issues or events by the campus community.

This policy defines the philosophy and goals for exhibits and public art displays throughout the Library, identifies responsibility for these programs, and describes acceptance guidelines and general policies.

Past exhibits have included: a display of 3D-printed surrogates of archeological artifacts; renderings and models of public art proposals for installation in the lobby of a new building; and examples of 3D-printed work completed in the Library’s own Technology Sandbox.

Exhibits will vary in length, but most exhibits run for 2-3 months; shorter exhibit times are also possible. Exhibits should have specific start and end dates, although end date may be extended if the schedule allows.

Goals of the Exhibit Program

The primary exhibit goal is to further the Institute’s educational mission by publicly displaying and celebrating the creativity and intellectual accomplishments of the Wentworth community. Other intentions are to:

  • Promote the role of the Library, its collections, resources, services, and staff as central to the teaching and research programs of the Institute
  • Highlight specific Library services or collections
  • Educate the university community on important issues or events
  • Encourage individuals to contribute to the intellectual dialog on campus and beyond
  • Support institute activities, events, programs, and symposia
  • Recognize library supporters, friends, and donors

Exhibit Selection Criteria

Exhibits will be considered on individual merit and all submissions are encouraged. Exhibitions proposed by individuals or groups not affiliated with Wentworth will be considered, based on content and availability of exhibit space. Appealing factors in a proposal may include:

  • Reflects originality, artistic expression and/or experimentation 
  • Stimulates interdisciplinary, innovative, and entrepreneurial thinking
  • Provides an opportunity to highlight the deep diversity of WIT
  • Relates to other events in the community and our world

Exhibit Spaces

The Library subscribes to the American Library Association’s Library Bill of Rights as it applies to exhibit spaces and bulletin boards; we support academic freedom and the free expression of opinion and ideas. 

The main exhibit space is the Guarracino Gallery which includes:

  • Eight white pedestals, that are 23 inches long x 23 inches wide and 42 inches high. Pedestals can be moved, removed, or configured in a variety of ways.
  • Three large-scale digital display screens, each measuring 23 inches by 42 inches

If you have special technology needs for your exhibit, please contact DTS directly and communicate details with the Library Exhibit Team.

When possible, Library staff will coordinate a display of books from the Library’s collection topical to the exhibit.

Please ask about supplemental spaces that can also be used for exhibits. Spaces not typically designated for exhibits may be considered for temporary exhibits.

Receptions (if applicable)

  • The Café area near the Guarracino Gallery is available for opening receptions or other activities (workshops, talks, demonstrations) linked to exhibits.
  • It is generally the responsibility of the exhibit owner to take the lead for organizing receptions and to fund all costs.
  • Exhibitors must include the Library Exhibit Team on all communications about collaborations with third parties (Chartwells, DTS, etc.).

Proposal Process

Successful exhibits are always the result of a team effort. Please follow these steps:

  1. Review Schumann Library Exhibit Guidelines
  2. Complete Exhibit Proposal Form
  3. The Library Exhibit Team will review all proposals and get back to you within 2 weeks

Responsibilities of Exhibitors

  • Read the Schumann Library exhibit guidelines
  • Supply materials that can be used for publicity. Exhibits should have accompanying slides; please see our Media Kit for details on how to properly credit the Library
  • Work together with library staff to install and de-install exhibit
  • Coordinate collaborations with third parties (DTS, Chartwells) directly and include Library Exhibit Team on all communications


Exhibitors are generally responsible for funding all costs associated with the exhibit.


The Gallery is in a protected area -- however the Library cannot assume responsibility for the loss of or damage to exhibited materials. All items placed in the Library are at the owner’s risk.


Exhibit information will be posted to the Schumann Library website and may also be featured on social media and other Wentworth communication vehicles. Exhibitors are encouraged to conduct their own marketing as well.


  • Once your exhibit proposal is accepted we ask that you follow official Library branding guidelines on all materials. Please see the Media Kit.
  • The Library reserves the right to request edits to promotional materials.

Media Requirements for Exhibits

Every exhibit in the Guarracino Family Gallery must have at least one digital promotional slide. The promotional slide will be displayed on one, but/and up to three monitors in the Gallery. The Schumann Library and Wentworth Institute of Technology logos are required on the promotional slide but not on additional slides.

There are two ways to create digital promotional slides

  • Download the Library Media Kit for our slide templates, logos, and examples of other digital promotional slides
  • Create your own PowerPoint widescreen size (16:9) slides from scratch, and save as PNG or JPEG file format

Content Requirements for Slides

  • Title of exhibit
  • Sponsor and/or additional collaborators
  • Schumann Library & Learning Commons logo
  • Wentworth Institute of Technology logo
  • Please follow the WIT Branding Guidelines

Please submit slides via email to at least one week prior to your exhibit. The Library Exhibits Team will work with you to ensure that the slides display properly.

Eight Tips for Designing Effective Slides

  • Too much information can be overwhelming and cluttered
  • Catch the audience’s attention by using phrases, short words, and action verbs
  • Keep the number of words per slide to a minimum
  • Break up long messages into multiple slides
  • Good font options are Arial or Georgia font
  • Use contrast in colors for fonts and backgrounds
  • Use a consistent palette of colors
  • Use quality images in your slides



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